Payable & Treasury Specialist

Job Objective

Control, plan and process payments for all Digital Growth portfolio businesses as supported by the Digital Shared Services (DSS).

Responsibilities

Financial

• Process PR/PO payments, verify invoices/perform 3-way checks, validate GRNs and prepare payment proposals, obtain approvals, and execute bank transactions.
• Ensure the proper and timely booking of all payments and keep financial records updated and accurate.
• Accurately coding and categorizing of transactions, especially expenses/ accruals / payables.
• Prepare payment forecasts for local /foreign payments and staff payments ensuring proper funds management.
• Ensure timely payments to all local/ foreign vendors and staff payments.

Operational

• Perform all activities in relation to payroll processing and accounting for Digital Growth Portfolio within stipulated timeline and in accordance with Bahrain labour law.
• Process off-cycle payroll transactions (re-imbursements, advances, travel requests, salary discrepancies, etc), maintain accounting transactions and respond to employee payroll inquiries
• Assist the Line Manager in preparing the budget for the function. Also Support in monitoring and tracking adherence to the approved budget.
• Maintain proper segregation of bank/ instruments for each supported business entity.
• Bank transfers business bank accounts and reconcile bank accounts/cash, bank guarantees and Letters of credit (LCs). Manage list of all LCs/ bank guarantees and any other bank facilities.
• Process electronic fund transfers (EFTs) – receipts and payments, to ensure that funds are credited / debited at the agreed date
• Manage disbursement of petty cash and monitor adherence to the policies and procedures.
• Perform vendor onboarding exercise in accordance with company's policy and maintain vendor list. Manage database and update suppliers bank details in ERP system.
• Respond to all inquiries or reports requested by internal and external suppliers. Acknowledge and resolve escalations within a reasonable timeframe.
• Keep track of payments & expenditures, purchase orders, invoices, statements.
• Monitor and prepare schedule for terms of payment for each supplier contract.
• Investigate, generate, and reconcile monthly the payables / payroll GL A/Cs, suspense reports, GR/IR report and supplier details. Maintain the supplier / employees master files in the system.
• Prepare Supplier statement of account (SOA) and GL Reconciliations as per approved policies and procedures
• Review ageing of payments, drive clearing of outstanding dues with respective business unit teams.
• Assist in preparation of VAT filing and returns.
• Prepare and report daily collections/ payments & weekly forecasts.
• Implement procedures and controls at each Accounting process, such that all relevant procedural / legislative requirements are fulfilled while delivering a quality, cost effective service to internal and external customers
• Take ownership of all internal/external audit matters including coordination, provision of information, timely resolution/ mitigation of issues.
• Undertake initiatives to improve processes in assigned area of work
• Reconcile any outstanding item prior to the closing of the accounts. Perform a monthly exercise to reflect accruals in the management report.
• Serve as a subject matter expert in own work area / sub-function / function and provide guidance to team / peers and support in the achievement of operational targets
• Take ownership for attending the trainings as per the plan
• Take ownership for completing PMS process, employee engagement surveys in time
• Motivate and build a healthy work environment within the team. Provide support in resolving work related / other concerns in an effective manner

• Qualified Accountant (CA, ACCA, CPA)

• 4-7 years of experience in financial accounting functions.
• Working knowledge of ERP systems, MS office applications such as Excel, Access and Power Point.
• English language spoken and written skills.
Optional:
• Arabic language spoken and written skills.